I answered in part here about how I plan projects timeline-wise and detail-wise and manage complex to-do lists… also a big fan of making to-do lists and grocery lists in the iPhone Notes app or just on a piece of paper… everything is separated between my self-employed projects and my regular job but I do use the regular calendar app for all of my appointments meetings and events (with two reminders one two days before and one two hours before). Pretty groundbreaking I know…
I also hoard every email I’ve ever received in Gmail and will frequently snooze emails or schedule send emails to myself to remind me of things. In Outlook I use the flag follow-up function. And I use Google Photos to organize my 80,000+ pictures that I’ve taken so they’re easily searchable
Apr 12, 2024
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I try to keep my full time job organisation in the office exclusively because I don't want to take that home with me but I note any weird hours I've got upcoming in my Google calendar. At work I use a weekly organiser where I can write lists of things to do/meetings etc and move them between days fluidly if I don't complete them. If it's a really busy week I use highlighters to prioritise which tasks I need to get done in order of importance. I also have a monthly whiteboard calendar with all upcoming events (I work in a music venue) and meetings and a whiteboard where I can write notes for the upcoming month. I also have my rota for the next three months stuck up in front of me with every day off I have planned so I know exactly where I need to be and when. I'm balancing a full time job and various creative pursuits and also life so I have to be hyper-organised with my schedule.
For general life organising I use my phone calendar for every time I need to do anything or meet somebody or be somewhere. I use different colours for different stuff (ie. Social, time sensitive, work). I find myself struggling to sleep if I know I've got things to do so adding in a calendar note for the next day so I don't forget is very helpful for easing anxiety. Generally I find visualisation to be the most useful thing and the more prepared I am the less stressed. Also means I can be flexible with my schedule cos I always know where I am.
I have used Evernote note taking app for ten years but I hate that they're charging for it now and I can't make any more notes without paying. Very annoying because it was convenient to be able to note on my phone and have it go straight to my laptop but I will not be convinced to pay £60 a year for an app I want to use for free lol so now I use Google notes on my phone.
I also have a very beautiful roadbook consisting of four notebooks: one for poetry/lyrics, one for art project notes and sketches, one for life admin lists and tasks, and a large ruled one for anything that requires a bit more working out or long form ideas. It has extra space in I can stuff any helpful scraps of paper in too.
In general too I find organizing things I use on a daily basis into categories really helpful. For example my bedside table has a little area for health stuff, one for ongoing research, a to be read pile, a tech box, etc. I think of it like "high traffic areas" so anything I'm using daily needs to be within reach and everything else can be further away or more hidden. This is part of my ethos for choosing that the things I use daily to be beautiful and enjoyable to use where possible to make life a little bit better.
Apr 14, 2024
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I use notion for organising my university work, shopping lists, monthly goals, etc.
For day to day tasks I use Microsoft todo. Not only does it make a really satisfying noise when you tick things off, it’s also really handy for me in a morning to get everything I need to do for the day physically written dow instead of it being stuck in my head. Also writing down small, easy tasks can help me to feel more productive with my day even if the task is just making lunch or having a shower.
Google Calendar is also my saviour. Super easy to use and makes everything all organised. My friends and I even have our calendars synced, which helps organising plans with them so much easier
Not sure if this is of any use either but I also keep a spending diary so I can stay on top of my finances. I find it’s really helpful for me to physically write that down in a diary and at the end of every week work out how much money can get put into my savings. Staying on top of it all is the key!
Apr 18, 2024
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I've tried using todo lists (physical and apps) but, as soon as they're not in front of my face, I forget about them. Lately I've been putting Everything in my calendar app. I have a widget on my phone home screen that tells me what's next so I always see it and regularly tap it to see what's on the day and the rest of the week.
It's not just appointments. I'm also putting tasks and reminders on there which are typically "todo" list things. Centralized, just a glance away.
It's also becoming an aid for journaling? I'm putting in shit just to remind myself what I've done socially and privately throughout the week.
Aug 1, 2024
Top Recs from @taterhole
My dad teases me about how when I was a little kid, my favorite thing to do when I was on the landline phone with somebody—be it a relative or one of my best friends—was to breathlessly describe the things that were in my bedroom so that they could have a mental picture of everything I loved and chose to surround myself with, and where I sat at that moment in time. Perfectly Imperfect reminds me of that so thanks for always listening and for sharing with me too 💌
Feb 23, 2025
Schedule sent my resignation email for the morning, effective immediately ✅💅
Feb 27, 2025
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I’ve been thinking about how much of social media is centered around curating our self-image. When selfies first became popular, they were dismissed as vain and vapid—a critique often rooted in misogyny—but now, the way we craft our online selves feels more like creating monuments.
We try to signal our individuality, hoping to be seen and understood, but ironically, I think this widens the gap between how others perceive us and who we really are. Instead of fostering connection, it can invite projection and misinterpretation—preconceived notions, prefab labels, and stereotypes. Worse, individuality has become branded and commodified, reducing our identities to products for others to consume.
On most platforms, validation often comes from how well you can curate and present your image—selfies, aesthetic branding, and lifestyle content tend to dominate. High engagement is tied to visibility, not necessarily depth or substance. But I think spaces like PI.FYI show that there’s another way: where connection is built on shared ideas, tastes, and interests rather than surface-level content. It’s refreshing to be part of a community that values thoughts over optics.
By sharing so few images of myself, I’ve found that it gives others room to focus on my ideas and voice. When I do share an image, it feels intentional—something that contributes to the story I want to tell rather than defining it. Sharing less allows me to express who I am beyond appearance.
For women, especially, sharing less can be a radical act in a world where the default is to objectify ourselves. It resists the pressure to center appearance, focusing instead on what truly matters: our thoughts, voices, and authenticity. I’ve posted a handful of pictures of myself in 2,500 posts because I care more about showing who I am than how I look.
In trying to be seen, are we making it harder for others to truly know us? It’s a question worth considering.
Dec 27, 2024